Annual Operating Budget Estimate

• Plan and coordinate the preparation of the annual proposed operating budget estimate according to expenditures by programmes and activities
• Disbursing and controlling operating budget allocation according to programmes and activities
• Managing virement and supplementary allocation
  
  

Secretariat to Finance Management Meeting

• Acting as the secretariat to the Ministrys Finance and Accounts Management Committee
  
  

Management of Accounting Reports and Audit Responses

• Prepare weekly and monthly reports on operating expenditure & cash flow projection, outstanding bill and revenue collection
• Examining and preparing answer to audit queries
  
  

Training

• Organising training programmes related to financial management
  
  

Special Approval

• Office space rental application of the ministry and departments
• Application for payment under Treasury Instruction (TI) 58(a) and TI 59
• Approval for official duty abroad by Controlling Officer/Treasury
• Application for installation of air conditioner unit for the ministry and departments
  
  

Management of Fixed Payments and Claims

• Processing payment vouchers for local orders using the eSPKB system
• Processing payment vouchers for local orders using the eProcurement system
• Processing payment vouchers for bills/invoices without local orders
• Processing payment vouchers for government loan service charge using the eSPKB system
• Processing telegraphic transfers and bank draft payment vouchers
• Processing local and overseas travel claims
• Processing overtime allowance claims
• Processing personal advances
• Managing and prepare monthly salary changes form (SG 20)
• Preparing payment vouchers for acting allowance and all types of clothing allowances
• Preparing payment vouchers for part-time administrative assistant allowance and driving allowance
• Managing and prepare payment vouchers for emolument adjustment of officers who are transferred in/out of the ministry
• Managing collection/refund of overpaid salary/allowance
• Checking bulk payment flimsies (BP20 & 21)
• Making reconciliation and preparing operating expense reconciliation statement
  
  

Management of Vehicle and Computer Loans

• Processing vehicle loan applications and preparing appendix for vehicle loans
• Processing computer loan applications and preparing appendix for computer loans
  
  

Management of Procurement

• Issuing local orders for supplies using the eProcurement system
• Issuing local orders for services using eProcurement system
• Issuing local orders using the eSPKB system
  
  

Revenue Refund Approval

• Processing applications for refund of money credited to government revenue
  
  

Management of Receipts

• Managing revenue receipts, prepare collection receipts
• Managing money/cheque/postal order receipts and all payments in the name of the secretary-general and writing receipts
• Preparation of collector statements
• Making reconciliation and preparing the revenue reconciliation statement
  
  

Management of Losses of Public Monies/Irrecoverable Revenue

• Processing for writing off of losses of public monies/irrecoverable revenue
  
  

Management of Warrants

• Processing allocation warrants received from the Budget Unit in the eSPKB system
• Managing ticket reservation and preparing flight warrants
  
  

Management of Delegation of Power

• Processing the delegation of power for financial management of the controlling officer
  
  

Petty Cash Advance

• Managing the cash analysis book
• Managing petty cash